Assistant Manager - Corporate Secretarial

Job Description:

Responsibilities

•  Lead all the day to day corporate secretarial operations and tasks for various clients assigned to you based in foreign jurisdictions.
•  Lead the new client onboarding, including participating in the client model and work distribution calls, database setup, training, and implementation of tasks.
•  Develop and implement monthly work plans with AVPs, perform and oversee daily operations of the given clients, and ensure timely, high-quality client deliverables.
•  Lead the processes such as conducting board meetings, minute drafting, statutory filings etc. with the help of junior team members.
•  Identify and resolve process inefficiencies, drive operational improvements, and actively participate in lean meetings.
•  Ensure regulatory compliance, maintain process hygiene, and standardize workflows.
•  Track and analyze errors, implement corrective actions, and enhance quality control.
•  Ensure implementation of the standard operating procedure in all the tasks and conduct trainings to ensure the procedures are fully understood by the junior team members.
•  Manage system updates in Orcale and Viewpoint, conduct spot checks, and ensure data accuracy and time-recording compliance.
•  Complete all the trainings both internal and organizational within the assigned timelines and ensure the same is duly completed by the junior team members.
•  Optimize workflows, maintain work trackers, and collaborate with AVPs on strategic planning.
•  Support automation initiatives and integrate systems like Diligent, RSR, Entica, Workvia, TIBCO and such other software implemented by the organisation.
•  Train, mentor, and guide team members, ensuring fair work distribution and effective query resolution.
•  Conduct cross-training and internal sessions to build a skilled, adaptable team.
•  Review deliverables, provide feedback, and uphold quality and service standards.
•  Assist in recruitment, onboarding, and resource alignment for new hires. 

Qualification & Experience

•  You are a Company Secretary with5 + years of experienceOR a semi qualified Company secretary with 8+ years of work experience in the similar industry and/or department and have a degree of Law [preferred].You are fluent in English (written and spoken).
•  You are flexible, proactive and attentive to details team player with excellent communication skills.