Company Secretary

Job Description:

Responsibilities

• Corporate Governance & Entity Management
• Manage the corporate secretarial function for multiple legal entities across global jurisdictions.
• Maintain statutory registers, corporate records, board meeting minutes, and governance documentation.
• Coordinate incorporation, dissolution, restructuring, and liquidation of entities globally.
• Ensure entities remain compliant with local corporate laws and governance obligations.
• Manage annual compliance calendars and statutory filing requirements.
• Board & Shareholder Support
• Organize board meetings, committee meetings, and shareholder meetings across jurisdictions.
• Prepare board resolutions, minutes and required forms as per the governance documentation requirements across jurisdictions
• Coordinate execution of board approvals, written resolutions, and powers of attorney.
• Support directors with governance-related matters and compliance obligations.
• Work with the local consultants to ensure the documentation and filing requirements
• Regulatory & Statutory Compliance
• Coordinate annual filings, beneficial ownership filings, director changes, share allotments, and other corporate actions.
• Liaise with external legal counsel, notaries, regulators, and corporate service providers.
• Ensure compliance with AML/KYC requirements for banks and regulatory authorities.
• Monitor regulatory changes impacting corporate governance obligations globally.
• Cross-Functional Collaboration
• Partner with Legal, Tax, Finance, HR, Treasury, and external advisors on entity-related matters.
• Support audits, due diligence exercises, M&A transactions, and internal restructuring projects.
• Assist with maintaining governance frameworks, delegation matrices, and signing authority records.
• Process Improvement & Governance Operations
• Drive standardization and automation of global entity management processes.
• Maintain and enhance entity management systems and compliance trackers.
• Develop SOPs and governance best practices for global subsidiaries.

Qualification & Experience  

• Bachelor’s degree in Law, Commerce, Business Administration, or related field.
• Qualified Company Secretary (CS) in India, Chartered Governance Professional, or equivalent preferred.  
• Specific experience on India Company Secretarial matters as will be appointed as India company secretary to board
• 5+ years of company secretarial/corporate governance experience in a multinational corporation, law firm, or corporate services environment.
• Has to be a member of Institute of Company Secretaries of India (ICSI)
• Experience managing entities across multiple jurisdictions (e.g., APAC, EMEA, Americas).
• Strong understanding of global corporate governance and statutory compliance requirements.