Company Secretary & Legal

Job Description:

Responsibilities

• Board Support & Governance of Best Practices:
• Assist the board of directors by organizing meetings, preparing agendas, and ensuring that decisions are accurately recorded.
• Act as a liaison between the board, management, and shareholders, facilitating effective communication.
• Advise the board on corporate governance best practices and ensuring that the company operates within its governance framework.
• Assist in managing secretarial responsibilities as per the Companies Act.
• Meetings & Records:
• Prepare the agenda for the meetings of the board of directors / general meetings.
• Arrange with and to call and hold meetings of the board and to prepare a correct record of proceedings by attending the same.
• Arrange the annual and extraordinary general meetings of the company and ensure compliance of the legal requirements.
• Maintain key company records and documentation, including statutory filings.
• Maintain statutory records and registers, record minutes, file documents with regulatory authorities, and respond to notices.
• Legal Function:
• Legal Advice: Providing legal guidance to the company on various matters, including contracts, compliance, and risk management, ensuring that the company’s operations align with legal standards.
• Contract Management: Overseeing the drafting, negotiation, and execution of contracts to protect the company’s interests and minimize legal risks.
• Dispute Resolution: Managing any legal disputes that arise, including litigation and negotiations with external parties.
• Regulatory Compliance: Ensuring that the company complies with industry regulations and legal requirements, similar to the Company Secretary but with a more focused legal perspective.
• Collaboration with External Counsel: Working with external legal advisors when necessary, especially for complex legal issues or litigation.
• Documentation & Records:
• Work with concerned department/s to help prepare case papers to ensure that all related data/information is complete and comprehensive.
• Maintain records & update status of litigations periodically.
• Draft replies to the queries in consultation with the senior team members o Drafting and Vetting of all kinds of legal documents/agreements/contracts.
• Stay updated with relevant laws and regulations.
• Risk Mitigation:
• Identify potential risks in contracts and collaborate with legal counsel to mitigate them.
• Develop strategies to minimize contractual risks and disputes. Communication and Collaboration.
• Facilitate contract negotiations and resolve compliance issues with internal departments, external partners, and legal counsel.
• Provide contract-related guidance and training to departments.
• Prepare agreements, leases, legal forms, and other official documents on the company’s behalf Competencies.
• In-depth knowledge of contract law and legal/regulatory compliance and Company Secretarial functions o Proficiency in contract management software and tools.
• Strong organizational skills and attention to detail.
• Problem-solving skills in a fast-paced environment.
• Knowledge of company laws, regulations, and secretarial practices.
• Excellent communication, interpersonal, and negotiation skills.
• Ability to work independently, manage multiple tasks, and meet deadlines.
• High ethical standards and integrity.