Contract Specialist

Job Description:

Responsibilities

• Contract Management & Ownership
• Take full ownership of existing contracts (? €150K) and associated catalogues within the APAC region.
• Act as the single point of contact for all contract-related queries and vendor management activities.
• Maintain contract repository, ensure compliance, and track key contract milestones.
• Stakeholder Coordination
• Collaborate closely with Buyers and End Users to determine contract renewal requirements.
• Align procurement strategies with business needs and timelines.
• Provide regular updates to internal stakeholders on contract status and risks.
• Strong stakeholder engagement skills to confidently address queries and explain procurement decisions with clarity
• Contract Extensions & Creation
• Manage contract extensions, ensuring timely execution and compliance.
• Handle ad-hoc and new contract creation requests from initiation to execution.
• Ensure all contractual documentation is accurate and aligned with company standards.
• Governance & Legal Coordination
• Work closely with Global Governance and Legal teams for contract drafting, review, and execution.
• Ensure all contractual terms comply with organizational policies and regulatory requirements.
• Vendor Management
• Serve as the primary owner for managing contracted vendors.
• Build and maintain strong supplier relationships to drive performance and value.
• Address vendor issues, escalations, and performance concerns.
• Sourcing & Bidding
• Initiate and manage bidding processes for new and renewal contracts.
• Run tenders and evaluate supplier proposals based on commercial and technical criteria.
• Ability to synthesize complex bid data into clear, concise summaries that highlight key commercial insights and risks
• Capability to structure and present a compelling bid narrative that supports effective and timely decision-making.
• Negotiation
• Lead negotiations on commercial terms, legal clauses, and company policies.
• Achieve cost savings while ensuring risk mitigation and compliance.
• Procurement Support
• Support Buyers on critical sourcing initiatives and projects.

Qualification & Experience 

• Bachelor’s degree in Engineering, Business administration, Supply Chain, Law.
• 3–6 years of experience in contract management, procurement, or sourcing.
• Experience managing low-to-medium value contracts in a global or regional setup (APAC preferred).
• Core Competencies
• Strong understanding of contract lifecycle management (CLM).
• Strong understanding of Legal clauses and ability to negotiate.
• Experience in sourcing, bidding, and vendor negotiations.
• Knowledge of procurement processes, policies, and compliance frameworks.
• Ability to analyse spend data and identify cost optimization opportunities.