Director, Paralegal

Job Description:

Responsibilities

• Oversight and coordination of annual registration statement updates and ad hoc supplements for approximately 85 mutual funds; oversight and coordination of new fund launches, fund mergers and proxy statements
• Coordination and oversight of proxy campaigns and shareholder meetings
• Coordination and execution of all matters and responsibilities relating to the complex's Mutual Fund Board meetings, including drafting agendas; requesting, reviewing and compiling meeting materials; and distribution of meeting materials
• Responsible for maintaining minute books and files/records of Board meetings
• Responsibilities also include help with preparation of, and maintaining files for the various fund agreements and charter documents relating to our mutual funds and minute books and files/records of Board meetings
• Prepare and assist in finalizing secretary's, officer's and incumbency certificates
• Working with attorneys, provide corporate governance, Board and fund related information to internal and external parties
• Various other responsibilities in connection with day-to-day oversight of a large mutual fund complex Requirements

Qualification & Experience  

• Typically, 5+ years’ relevant experience would generally be expected to find the skills required for this role
• Solid track record working in a professional environment
• Knowledge
• Should exhibit comfort working with technology and the ability to learn and display proficiency on Firm's systems and programs
• Proficient with MS Office (Excel proficiency is required - specific focus on Excel macros)
• Experience with respect to (i) the Investment Company Act of 1940 and the Investment Advisers Act of 1940 and (ii) corporate governance and Board-related matters and materials is a plus
• Excellent verbal and written English communication skills - ability to effectively correspond with various groups and senior professionals over email and the telephone
• Experience in stakeholder management with excellent interpersonal skills and the ability to work effectively with colleagues across regions and Business Units
• Ability to think and research independently, form opinions and make decisions
• Pragmatic and analytical problem-solving skills - candidate needs to consistently apply sound judgment
• Ability to anticipate ahead of time and escalate issues as appropriate
• Attention to detail, excellent organizational skills, and the ability to effectively handle a fast-paced environment
• Successfully meet established deadline requirements - display efficient time management skills
• Team player who can successfully manage multiple projects and priorities
• Ability to identify and recommend process efficiencies