Litigation Team Administrative Assistant

Job Description:

Responsibilities

• Provide comprehensive administrative support to four attorneys and two paralegals across the CrowdStrike Litigation team, serving as the central point of contact for all administrative needs
• Manage and maintain litigation-related documentation, including creating and organizing case folders, matter files and tracking spreadsheets to ensure accurate and up-to-date records
• Coordinate and manage calendars, scheduling and meeting logistics across multiple time zones using Google Calendar, with a focus on U.S. Eastern, Central and Pacific time zones
• Handle expense reporting and travel coordination on behalf of attorneys and paralegals, including processing submissions through Expensify
• Prepare, format and proofread substantive legal documents, correspondence and create redlines with a high degree of accuracy and attention to detail
• Attend litigation-related interviews, depositions and internal meetings as needed, taking detailed and accurate notes for attorney review
• Collaborate with stakeholders across the company to coordinate scheduling, gather information and support case preparation
• Prioritize and manage a high volume of simultaneous requests from multiple team members, exercising sound judgment to triage and escalate as appropriate
• Proactively identify administrative gaps and implement solutions that improve team efficiency, continuity and consistency
• Support the broader litigation team with ad hoc tasks and projects as the team's case load evolves and grows

Qualification & Experience    

• 5+ years of administrative experience in a legal environment, ideally within a law firm or in-house legal department supporting a litigation practice
• Demonstrated experience supporting multiple attorneys or a pool of lawyers simultaneously — law firm legal administrative assistant experience is strongly preferred
• Prior experience working with or for U.S.-based companies, with a strong understanding of U.S. business and legal practices
• Proficiency in Gmail, Google Calendar, Google Sheets and Microsoft Word; comfort navigating digital document management systems
• Exceptional organizational skills with the ability to manage multiple matters, deadlines and requests concurrently without losing accuracy or quality
• Strong written and verbal communication skills in English, with the ability to draft professional correspondence and interact confidently with internal stakeholders
• Ability to work independently, exercise discretion and maintain strict confidentiality in handling sensitive legal matters
• Availability and willingness to work a shift aligned to U.S. Eastern Time (approximately 5:00 p.m. to 2:00 a.m. IST) on a consistent basis
• A proactive, solutions-oriented mindset — someone who anticipates needs, takes initiative and gets things done