Manager, Compliance & Payroll

Job Description:

Responsibilities

• Statutory & Legal Compliance (Factory)
• You will be responsible for owning end-to-end labour law compliance for the plant, including applicability, registers, returns, notices, displays, records, and inspections.
• You will be responsible for ensuring timely submission of statutory returns and filings under applicable laws such as EPF, ESI, Bonus, Gratuity, Professional Tax (if applicable), CLRA, Factory-related compliances, welfare fund, etc.
• You will be responsible for coordinating and leading inspections/visits from labour authorities and ensuring proper documentation and timely closure of observations.
• You will be responsible for tracking changes in labour laws, rules, and notifications, and driving implementation through updated SOPs, communication, and training.
• You will be responsible for conducting periodic internal compliance audits and closing identified gaps through corrective and preventive actions (CAPA).
• You will be responsible for maintaining compliance MIS and dashboards, while proactively highlighting risks to HR and Plant leadership.
• Licenses, Registrations & Renewals (100% Ownership)
• You will be responsible for maintaining a master calendar for all licenses, renewals, amendments, and periodic submissions.
• You will be responsible for ensuring timely application, follow-up, and closure of all factory-related approvals and licenses, including contractor-related licenses and registrations where applicable.
• You will be responsible for owning documentation related to contractor onboarding and renewals from a compliance perspective, including statutory validity checks, licenses, and return linkages.
• You will be responsible for maintaining a centralized repository (physical and digital) for all licenses, registrations, and official correspondence.
• Payroll – Blue Collar Workforce (Monthly Critical Deliverable)
• You will be responsible for ensuring timely and accurate payroll processing for blue-collar employees, including attendance inputs, shift/overtime processing, incentives, allowances, deductions, arrears, recoveries, and advances/loans (if applicable).
• You will be responsible for partnering with Production, Time Office, and Security teams to ensure attendance integrity and overtime controls.
• You will be responsible for ensuring payroll compliance with statutory requirements and wage structure guidelines, while supporting audits and reconciliations.
• You will be responsible for ensuring timely generation of payslips, bank uploads, and salary disbursals, while resolving payroll queries and grievances within defined timelines.
• You will be responsible for maintaining payroll master data governance, including new joiners, separations, increments, job changes, and wage revisions.
• You will be responsible for driving payroll SOPs, maker-checker controls, and error-proofing initiatives to reduce leakages and disputes.
• Factory PF Trust – Governance & Service Delivery
• You will be responsible for managing end-to-end operations of the Factory PF Trust, including monthly contributions, reconciliations, member ledger accuracy, and settlements, withdrawals, and advances.
• You will be responsible for ensuring adherence to PF Trust governance requirements, including trust rules, trustee meeting coordination, documentation, and statutory reporting.
• You will be responsible for owning PF Trust audits, compliance checks, and timely closure of audit observations.
• You will be responsible for delivering high-quality member services through effective query handling, claim support, and communication of PF-related processes.
• You will be responsible for maintaining professional relationships with trustees, consultants, auditors, and relevant authorities.
• Vendor / Partner Management
• You will be responsible for managing payroll and compliance service providers (if applicable), including SLAs, accuracy, timelines, and compliance deliverables.
• You will be responsible for ensuring vendors provide all required documentation and adhere to legal and contractual obligations.
• You will be responsible for validating vendor bills and statutory proofs, while coordinating with Finance for payments as per compliance requirements.
• Controls, Documentation & Data Integrity
• You will be responsible for maintaining statutory registers, compliance checklists, and evidence packs to ensure inspection readiness.
• You will be responsible for ensuring confidentiality and data security of payroll and PF Trust information.
• You will be responsible for driving continuous improvement initiatives through automation, standardization, and reduction of manual dependency and processing cycle time.

Qualification & Experience 

• Strong working knowledge of labour compliances and factory ecosystem.
• Payroll mastery: attendance/overtime logic, wage calculations, reconciliations, and controls.
• High attention to detail + strong ownership mindset.
• Confident handling of inspections and audits; documentation discipline.
• Analytical skills (Excel/HRMS/payroll systems), MIS, dashboards.
• Stakeholder management with firmness + collaboration (operations, finance, vendors).
• Integrity and confidentiality with employee financial data.
• MBA (HR)/MSW/PGDM-HR or equivalent qualification from a recognized institution.
• Minimum 8 years of relevant experience in handling Factory HR Operations, Labour Law Compliance, Payroll Administration, Statutory Compliance, and PF Trust Management within a manufacturing environment.
• Proven experience in independently managing labour inspections, statutory audits, contractor compliance, payroll processing for blue-collar workforce, and factory-related licenses and registrations.
• Experience working in a unionized and/or large manufacturing setup will be preferred.
• Strong exposure to HRMS, payroll systems, compliance management, and statutory reporting requirements.